The Engine Room of the Club

• Chair meetings and act as senior club officer throughout the year, by making decisions whenever the need arises, in consultation with other club officers when appropriate. • Attend meetings in a neutral and uncommitted capacity and enable the group to have a meaningful discussion with a neutral person in the chair. • Provide direction for the club by effective leadership and management. • Monitor and evaluate the progress of agreed actions – both short term and strategic. • Ensure that succession and forward planning are integral and ongoing in the club. • Constitute and resource any special working groups and ensure that their activities are reported to the Executive. • Manage other Club Officers to ensure the delivery of their responsibilities. • Ensure that the Club structure and responsibilities are transparent and available to the membership. • The Chairman must work in close liaison with the Club Secretary and Treasurer. • The Chairman must also set the agenda for meetings and ensure it is in line with the club, Branch and RFL policies. • Act as a mediator in the event that disagreements arise between particular committee members or sections. • Ensure that the safety statement is reviewed regularly and its operation monitored.

• Responsible for the day to day business and administration of the club. • Maintain records of all members and former members of the club. • Provide such club details as required by the RFL/Branch. • Manage and ensure action on club correspondence including legal and insurance matters. • Organise AGM, Executive Committee and club meetings. • Responsible for the accurate record keeping and circulation of the minutes from meetings. • Record and deal with disciplinary matters. • Ensure all relevant forms and publications are with the responsible club officers and make the system available to members. • Attend such meetings as required by the Executive Committee. • The Safety Statement is circulated to the appropriate personnel and that it is widely available in the club through notice boards, team managers, etc.

• Act at all times in the best interests of Age Grade Players. • Be fully familiar with the provisions of the Code and Policy and with such further information and requirements as may be provided or put in place by the RFL. • Communicate with the appropriate Branch Child Welfare Officer considers it necessary to do so, or any matter in relation to Age Grade Players on which the advice or directions of the Rugby League are required. • Receive from the Branch Child Welfare Officer advise, information and directions from the RFL concerning Age Grade Players and act accordingly. • Inform their club of requirements made by the RFL concerning Age Grade Players. • Ensure that they are in a position to respond accurately and promptly to queries from the RFL as to the welfare of Age Grade Players in their club generally or in relation to any specific incident which may occur. • Be the contact person in the club for the Statutory Authorities regarding the welfare of Age Grade Players who are members of the club.

• Plan and co-ordinate the implementation of a programme of social events for the club and its supporters. • Work with local Super League teams to deliver community based incentives that promote both Rugby League and Ashton Bears. • Co-opt appropriately skilled volunteers to assist in the organisation/running of an event. • Encourage sponsorship to be brought into the club, enhancing the experiences the club can offer for its players. • Work with our partner brands to both promote Ashton Bears, and to improve the member experience e.g. club merchandising. • Motivate members to attend club events.

• Responsible for identifying sources of revenue for the club • Creating bids to apply for alternative funding streams • Liaising with local and national organisations responsible for community funding projects • Reporting the successful implementation of funding as required during the bid process

• Responsible for the management of the club finances in accordance with the decisions of the executive committee. • Recommend action on financial matters to the committee. • Collect subscriptions and all money due to the club. • Pay bills on behalf of club and record the information. • Keep up to date records of all financial transactions. • Ensure all cash and cheques are promptly lodged to club’s account(s). • Ensure funds are spent properly. • Report regularly to the committee on the financial position of the club. • Prepare and present accounts for the end-of-year financial report and audit. • Financial planning including producing an annual budget and monitoring it throughout the year. • To help prepare and submit any statutory documents that are required (e.g. VAT returns, PAYE and tax returns). • Ensure club pays all affiliation and competition fees.

• Keep the database of member’s names and address up to date. • Ensure all registration forms are completed on time. • Review and rearrange fixtures list as necessary.

Ensuring that all of the clubs coaches are aware of their responsibilities which are :- • Selecting and preparing the team for matches. • Planning and preparing for training sessions and activities. • Ensuring all players get equal opportunity to take part in all club/team activities. • Setting the right example for players on and off the field. • Educating players in the ethos of rugby (and Ashton Bears) and the values of being a true sportsman. • Be fair in the treatment of all players at all times. • Conforming to all club and/or RFL policies on young children in sport. • Attending coaching courses. • Ensuring all activities are safe and supervised at all times. • Specialist equipment such as tackle bags, tackle shields, agility poles etc are used only if there are qualified supervisors present, and equipment is respected and cleared away correctly. • Equipment needed for individual team's training is ordered and used correctly. • Medical kits are immediately available for both training and matches.

• Provide a focal point for volunteers and volunteering within the club. • Facilitate the recruitment, retention, recognition, and reward of volunteers within the club. • Determine each year the various tasks that are need for the club to operate efficiently and effectively and match volunteer skills and interests to those positions. • Ensure that new volunteers are welcomed appropriately and are clear on their role/ responsibilities including whom to approach if any difficulties are encountered. Each year arrange orientation and appropriate briefings for each volunteer. • Issue documentation that clearly sets out each volunteer’s role and commitments; make any adjustments as necessary. • Ensure individual volunteers are given appropriate support and guidance to maintain their enthusiasm. • Identify means of recognising and rewarding volunteers. • Attend club events, matches, and social evenings to promote and encourage new volunteers.